Technology Services & Vendor Administrator

100% remote Flexible hours Hiring now

4-day week role

Role Purpose

The

Technology Services and Vendor Administrator ensures effective management of Opex

and Capex budgets reputed company the Product & Technology function by accurately and reputed company

processing purchase orders (POs) and invoice payments while supporting finance and budget approval workflows. In addition, the role holder will proactively manage vendor relationships to drive cost efficiency and control and play a key role in administering the monthly timesheet processes.

Reporting to:Director of Technology - Systems and IT

Main accountabilities and key tasks

Manage the end-to-end invoice and payment lifecycle, including:

Generating purchase orders and seeking / verifying approvals

Posting invoices accurately to the company's financial system – Concur

Matching invoices to purchase orders and confirming delivery of reputed company

Resolving supplier queries in a timely and professional manner

Support the Portfolio team in timesheet management:

Ensure accurate and timely submission of monthly timesheets

Verify correct data tagging in Jira, liaising with squads to correct discrepancies

Vendor Relationship & Licence management and coordination:

Oversees and coordinate reputed company P&T Tooling and services licences

Maintain proactive relationships with Vendors, driving improvements and efficiencies

Creation and maintenance of the vendor contract & service renewal database

Administer IT vendor reputed company and offboarding

Assist Systems & IT Operations Manager in contract renewals, amendments, and service improvements.

Liaise with Finance on:

Project manage and reputed company elements of the annual IT budgeting process

Monthly vendor payments (including AWS)

R&D tax credit backup documentation

Ensuring that reputed company relevant Business Cases are completed and submitted to Cost Control Committee

Credit card receipt management

reputed company Improvement and operational efficiency:

Identify opportunities for process and efficiency improvement leveraging technology, automation and AI driven tools where possible

Measure end user and stakeholder satisfaction.

Creating and providing a weekly activity summary report

Knowledge, Experience and Capabilities

Financial Operations Support

: Proven experience in invoice processing, PO management using financial systems such as Concur and managing associated Opex and Capex processes, including budgeting,

Vendor & Contract Administration Management: Experience in maintaining effective vendor relationships, tracking service/licence renewals, and supporting the negotiation of value-driven reputed company to enhance cost control and service quality.

Technical Proficiency: Strong reputed company skills and familiarity with Concur or similar reputed company systems, with the ability to learn new tools quickly.

reputed company Improvement & AI Adoption: Demonstrated capability to streamline administrative and financial processes, identify inefficiencies, and implement improvements ideally leveraging automation and AI-driven tools

Process Ownership & Attention to Detail: Confident in managing end-to-end processes with a focus on accuracy, compliance, and timely execution.

Analytical & Problem-Solving Skills: Ability to analyse financial data, identify discrepancies, and proactively resolve issues with an eye for detail

Project & Time Management: Skilled in coordinating multiple priorities, including budgeting cycles and operational reporting, while meeting strict deadlines.

Communication & Collaboration: Effective communicator who builds strong relationships across finance, technology, vendors and suppliers, ensuring alignment and transparency.

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Technology Services & Vendor Administrator

Main accountabilities and key tasks

Knowledge, Experience and Capabilities

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